Contracts and BAAs
Contract management for home health and hospice agencies.
Home health and hospice agencies run on contracts: therapy, staffing, DME, pharmacy, payers, EHR, phones and IT. Most renew on their own. Sapphires puts every contract, BAA and notice date in one place and reminds you before the window closes.
Every contract in one place
Therapy, staffing, DME, pharmacy, medical director, facility and EHR agreements all live in one list, with every amendment attached. Each amendment restates the terms, so the contract always shows what's in effect now.
Sort contracts by category and service line. Sapphires starts with healthcare categories, and you can rename, add or remove them to match how your agency works.
Upload the PDF. Sapphires reads the dates.
Upload a contract as a PDF or Word file, even a scanned one. Sapphires reads the vendor, signed, effective and end dates, the renewal term, whether it renews on its own, the notice period and the cost.
It shows you a draft first. Nothing is saved until you've checked it.
Never miss a notice date
The date that matters is the last day to give notice, not the renewal date. Sapphires works it out from the renewal term and the notice period, including month-to-month and contracts that run until someone cancels.
Notice, renewal and end dates go on one calendar. A daily email tells you what's due at the checkpoints you choose, like 60, 30, 7 and 1 day before notice is due. It only sends when something is coming up, and it never emails the vendor.
An owner for every contract
Give each contract an owner. Owners can see their own contracts and be copied on reminders, admins see everything, and auditors get read-only access.
The dashboard shows how many contracts you manage, which ones have no owner, what's in its notice window and what renews or expires in the next 30 days.
BAAs tied to the vendors that need them
Mark the vendors that handle PHI, and Sapphires shows which have a BAA on file, which have BAA terms inside the contract, and which are missing one. Vendors that don't need a BAA can be marked exempt, with the reason.
We help you get set up
You don't have to figure it out alone. We help bring in your vendors and contracts, set up owners and reminders, and walk your team through it.
Your vendor list can come in from a spreadsheet, with a dry run before anything changes.
Your contracts stay yours
Every contract is copied to your own OneDrive when it's saved, and again each night. Want everything at once? We'll export every contract as a spreadsheet plus all the PDFs, sorted by service line, status and vendor.
Each customer gets their own database and storage, sign-in is through your Microsoft account, every change is in the history, and we sign a BAA with you.