Hospice contracts
Hospice contracts, organized for survey day.
A hospice runs on agreements: nursing facilities, inpatient units, pharmacy, DME, medical directors, therapy and staffing. Sapphires keeps every one of them, with its amendments and BAA, in one place, and tells you before a notice date passes.
Every agreement a surveyor may ask for
Nursing facility and ICF/IID agreements, short-term inpatient agreements, arranged services, pharmacy and DME, medical director and physician agreements. Each one sits under its vendor, with every amendment attached and the terms that are in effect now.
Sort them by category and service line, so you can pull up every inpatient agreement, or everything for one location, in seconds.
Know what each agreement has to say
The hospice Conditions of Participation spell out what these agreements must cover. A nursing facility agreement needs nine items, from how you communicate around the clock to reporting alleged abuse within 24 hours. Inpatient agreements and arranged services have their own lists.
Our free vendor contract compliance checklist lists each item with its rule, so you can check every agreement against it.
Notice dates before they pass
Pharmacy, DME and staffing contracts often renew on their own. Sapphires works out the last day to give notice and puts it on one calendar, with a daily email at the checkpoints you pick, like 60, 30, 7 and 1 day before.
Give each agreement an owner, so the person who knows whether the vendor is doing the job makes the call in time.
BAAs for the vendors that touch PHI
Pharmacy services, EHR, billing, answering services and IT all touch PHI. Each vendor shows whether a BAA is on file, inside the contract, or missing. A nursing facility you share records with to care for a patient can be marked exempt, with the reason written down.
Set up with you
Upload each agreement as a PDF or Word file, even a scan, and Sapphires reads the dates and terms for you to check. Your vendor list can come in from a spreadsheet.
We help you bring it all in, set up owners and reminders, and walk your team through it. We sign a BAA with you, every contract is copied to your own OneDrive, and we'll export everything whenever you ask.